CSS Committee Meeting - Minutes

Location:	Hybrid (LG23 + Discord)
Date:	Friday 13th March
Time:	17:00 GMT
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Joe Adams (JA), Lee Alabaster (LA), Albert Waldron (AW), Amrit Bhogal (AB), Misha (MiG), Oli Baker (OB), Sumeet Brar (SB), Deji (D)

1	Apologies Toby Maddy	MW
2	Adoption of Previous Minutes Unanimous adoption of previous minutes	MG
3	Matters Arising Earplugs MG reminds that we need them for the ball ACTION SB: Buy on Amazon Hoodies ACTION AW: Complete merch request Action pending Design Competition: 10 submissions so far	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events EGM MW reports no approval yet Imitation Game Movie Night ACTION MW: See if we can get TV time Action carried forwards	All
6	Future Events (standing item) Break; 2pm - 4pm - Starting w/c 19th January fortnightly ACTION LA: Fix discord event Action Complete Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him (with time for 2 weeks publicity) Action carried forwards Bad Film Collab (hackers) Thursday 19th: Hackers Friday 20th: Mario Kart ‘One week’ tomorrow at Hackathon ACTION MG: Make slide for closing ACTION MG: Make discord announcement CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action carried forwards Hackathon ACTION D + AB: Reach out to potential sponsors Action cancelled Theme Project Lazarus MW suggests rewording slide D was inspired by the Doctor Who episode ACTION D: Add explanation sentence to slide Challenges Best overall Best newcomer Hackest hack Best AI Project Most Fun Hack Spread of misinformation Algosoc - ??? (We have not been told) MW reports that we need marking criteria finalised for DevPost CTF Prizes Power Bank Arduinos Blahaj Pi starter kit Djungelskog Buds 3 Keyboard Greggs Vouchers Stickers (Currently out for delivery) Events/workshops run throughout the day need to be added to the schedule Cup stacking Chess Paper Aeroplanes Movie screening Morning Walk Chinese GP Food: Lunch Sandwiches in fridges Dinner 50 Pizzas ordered (£450 exc. VAT) Midnight Snack Steal Break Stuff MG reports we have one box popcorn Breakfast Buy breakfast from Sains on saturday Lunch ACTION LA: Find out if we need to preorder sandwiches from sains They need 4 days notice M&S need 3 Morrisons need 4 MG suggests we go to costco if necessary MW suggests pot noodles MG says they would never eat a pot noodle again MG will give MW a lift Opening & closing slides need to be updated with algosoc slides Meeting with Hackathons UK Meeting was successful MW reports auto registration script is completed One person will be needed to supervise D reports they have the lanyards MW asks if we need a meeting with volunteers MG suggests a briefing once there MG suggests putting some cups next to the water fountain MW suggests we use Helen’s cupboard for storage and a Sloman meeting room Ball Slidez Action MiG: Do a second year lecture EW did an announcement ACTION ML: Update wristbands and tickets Action completed MW says we need to push the ball heavily ACTION EW: Write Discord + Instagram OB has put expenses on SGF PUB Action MiG: Ask AW if he has booked it yet Action completed MiG will put out announcement right now Winterbourne ML has written an announcement for the Winterbourne collab with Jacqui Chetty AGM AGM period is from Sunday 1st March to Sunday 24th May 2026 MG suggests week 11 Wednesday 13:00 29th April ACTION JA: Check for and book room	All
7	Sponsor/Industry Update (standing item) A new sponsorship doc has been put in the sponsorship channel ACTION AB: Do PR for website updates Action cancelled	AB
8	Finance Report (standing item) Most recent statement balance: £3325.96 Actual working balance: £2183.62 Pending incomings Memberships Ball tickets Culture fund grant (bletchley) SoCS Bletchley Pending outgoings Pizza PowerBank Greggs Photographer hire Photobooth hire Blue-tac New sticker design	OB
9	EDI Report (standing item) International Women’s Day 8th March ACTION LA: Write post Action completed Eid 19th-20th ACTION LA: Do post Mothers’ Day ACTION LA: Do Post	LA
10	Committee Suggestions (standing item) N/A	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards TeX Earrings Merch ACTION SB: Investigate Action carried forwards Committee Jumpers: Move forward once we have hoodie design New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards	All

Actual start time	17:05 GMT
Actual end time	18:08 GMT
Duration	1 Hours 3 Minutes