CSS Committee Meeting - Minutes

Location:	LG23 + Zoom
Date:	Friday 9th May
Time:	17:30 BST
Attendees:	Holly Packer (Chairing) (HP), Joseph Adams (Minuting) (JA), Sai (S), Tobias Landells (TL), Leonardo Bishop (LB), George Barrell (GB), Matty Widdop (MW), Amrit Bhogal (AB), Evie Wilson (EW), Sabrina Ahmad (SA), Oli Baker (OB), Matt Norton (MN), Rohit Jose (RJ), Sumeet Brar (SB), Jhundon De Mendi (JM), Mahima Gupta (M)

1	Apologies Apologies received from Marcus, Sumeet	HP
2	Adoption of Previous Minutes Minutes unanimously adopted	LB
3	Matters Arising Member role colour poll Action MW: Do whatever he said after Easter Action Complete HP thinks it might be worth an announcement Action JA: Write a short reminder announcement HP states it’s closer than they expected	All
4	Incoming Committee Welcome Action new members: Do Guild training Action new members: Write Committee bio Handovers: Larger handover meeting sometime in June MW will choose a date after exams are over No update on GDPR training issues There will be a solution being sent around Not much progress, but focus on exams	All
5	Past Events Annual General Meeting MW suggests waiting until minutes are confirmed to archive channel which should be Thursday 8th May Amendments have been passed, but nor official confirmation HP thinks it should be OK to archive channels now as they’re internal MW suggests waiting for the email to be absolutely sure Hackathon ACTION HP: Deliver LEGO Action Complete: LEGO in cupboard MW suggests we wait until grants are dealt with before talking to Todd (Which should be the end of next weekish) School has to contribute less than expected Winterborne Trip Happened Wednesday JA says it went well AB said they went there and studied HP feels it works better during term time rather than the holidays RJ says it was pretty nice, and was in a better time of the year RJ also says it’s a great place for people to wander off by themselves rather than stick with the group if they prefer	All
6	Future Events (standing item) EPS Trophy (formerly Sports Day) ACTION SB: Contact the group chat again Action Complete They have confirmed the data as the 9th of June SB asks if we are willing to contribute to the funding HP says it would need to benefit members, so members only SB says societies usually participate; last year was the school though In terms of funding, HP is happy with their proposed funding, but if they need more, it would need to be discussed They also requested help with booking courts HP suggests adding this to the handover between SB and EW; can also share the channel HP would like to be added to their chat to ask questions about publicity, the way it’ll work, and issues on the day BBQ MW asked if we want to do a fundraiser again Action SA: Do fundraising form (action carried forward, havent checked email yet to do form) CC in the webmail with response HP suggests emergency pizza catering form ACTION EW: Complete catering form for pizza prior to 16th May Action Complete “Now for the bad news” - HP Venues have said no, but Jodie & Habiba are going to speak to venues Three plans going forward: A - Original form, though unlikely B - Another venue outside The Guild C - Pizza party (HP doesn’t want to do this again) or a picnic format Pub Night Projected for 6th June ACTION GB and FT: Complete the RA Action Complete It’s been approved! ACTION GB and FT: Contact Soak for 40 people HP suggests trying Pterobyte stickers again because they were nabbed from the bar crawl ACTION HP: Start sorting Pterobyte stickers	All
7	Sponsor/Industry Update (standing item) The Trade Desk TTD interested in doing an office visit / open house MG suggested more general thing No update ACTION MG: to respond Action Complete ARM HP suggests we chase Vishwas about ARM funding ACTION HP: Chase Vishwas Action Carried Forward	MG
8	Finance Report (standing item) Most recent statement balance: £-90.05 Actual working balance: £1,738.87 Pending incomings SoCS Budget (2750) Pending outgoings Final ball bits n bobs AGM Pizza Grants BBQ BirmingHack Plushies TeX plushies 40 sold 10 remaining MW suggests £150 labour cost	MW
9	EDI Report (standing item) HP reports the next calendar events are May Day and Mental Health Awareness Week ACTION SA: Prepare announcements (Optional) Action Carried Forward	SA
10	Committee Suggestions (standing item) MG would like feedback on the accessible PDF format he’s trying out It is in the channel	LB
11	Any Other Business (standing item) Committee Social ACTION HP: Create poll for time and place Action Complete Results are early June bowling L HP will do a LettuceMeet	All

Actual start time	17:30 BST
Actual end time	18:02 BST
Duration	32 minutes